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Calendar and procedure

Calendar and procedure

Information meetings

29 October 2020 at 12.30 p.m. (Google Meet)

18 February 2021 at 12:30 p.m. (Google Meet)

Mobility scholarships

Mobility programmes

Application (e-secretaria) 19 February - 3 March 2021
Submission of documents and certification of language competence (by submitting a ticket via the Demana app) 19 February - 3 March 2021
Decision on assignment of places 10 March 2021
Acceptance of assigned places 10-14 March 2021
Specific information meetings

Mobility Q1 2021-22: 18 March 2021

Mobility Q2 2020-22: 30 September 2021

To be assigned a mobility place, you must go through a selection process that involves the following steps:

Please bear in mind the following:

SICUE and UPC-Xina programmes are centrally managed by the UPC and have their own procedure, calendar and application forms. The International Relations Office will publicise calls for these programmes so students may participate in them.

After applications have been received from students, the International Relations Office will prioritise and assign places based on objective criteria, including grade point average, the documents submitted, level of language competence, etc.

You will be able to see the place you have been assigned in the Mobility section of the e-Secretaria. You must accept or decline the place before the deadline indicated.

Once the mobility place assigned have been accepted, the international relations office will nominate you to the destination university as the students selected for the exchange.

From that moment on, you need to take the following steps:

  1. Host university application form:

    You need to fill in the admission form and provide any documents requested by your host university by the deadline indicated. Bear in mind that each university has a different deadline. When you have received confirmation of acceptance from your host university, you must send a copy of the acceptance letter or e-mail to the International Relations Office, indicating the start and end date of your period of study.

  2. EPSEVG Learning agreement: The document that specifies the studies you will pursue at the host university and the subjects that will be validated when you return. It is your responsibility to provide information on the topics covered in the subjects you wish to take at the host university to the coordinator of your degree so that he/she can determine whether or not they can be validated. Learning agreements must be signed by the degree coordinator and the Head of studies.

  3. Learning Agreement: The document that specifies the subjects you will take at the host university. This document must be signed by the student concerned and signed and stamped by the home university and the host university.

  4. Compulsory insurance::

  5. Bank account details:
    If you have applied for a mobility grant, you must provide your bank account details in the mobility section on the e-Secretaria. The bank account may be the same one used to pay your tuition fees or a different one, but you must be the account holder.
  6. If you are applying for an Erasmus+ grant, you must also complete and submit the following documents:
  7. Enrollment at the EPSEVG:

    Enrollment for the EPSEVG will be done online from the day you are assigned and which you can check at the e-secretaria.

  8. Contingency clause

    All UPC students with an international mobility stay granted from the 2020/2021 academic year, as well as SICUE national mobility students, must sign this document (it can be a scanned signature) which you will find in your e-secretaria before leaving. The contingency clause must be submitted through the e-secretaria, where it will be pending validation.

    With this document the student confirms his type of mobility (planned and agreed initially before leaving), confirms the understanding that there may be changes depending on the situation COVID-19 at any time, and it is indicated the basic terminology about it.

Once you have started your period of study at the host university, you must save in your e-secretaría the following documents signed and stamped:

  1. Certificate of arrival

  2. Learning agreement. If you did not have it signed by the host university before starting your stay, once you have joined, you must keep it signed and stamped in your e-secretaria.

  3. Final Degree or Master’s Project proposal:
    If you will be completing a Bachelor’s or Master's project during your period of study abroad, within the first month of your stay you must send us the proposal for the thesis you plan to complete.
    Thesis proposal template.

After your period of study abroad has ended, you must formalise your academic stay by submitting the following documents:

  1. Certificate of attendance

    This is a certificate that specifies the start and end date of your period of study abroad. It must be signed and stamped by the host university and you must keep in your e-secretaria.

    Bear in mind that the date on the certificate cannot be before the end date of the period of study, and that certificates to which corrections have been made will not be accepted.

  2. Academic transcript

    This a certificate with the courses and grades obtained in the host university. Depending on the university, this transcript can be given to the student or sent directly to the EPSEVG International Relations Office. When the grades are given directly to the student, only the original document will be accepted, any digital certificates must be sent directly from the host university.

  3. Bachelor’s or master's project report

    If you complete your bachelor’s or master's project report during the period of study abroad, you will have to submit the following documents to the International Relations Office:

  4. Application for recognition of optional credits for mobility

    In accordance with EPSEVG academic regulations, students may have up to three ECTS credits recognised for having completed a period of study abroad. You may also have up to three additional ECTS credits recognised for “Aprèn i Ensenya” (Teach and Learn) activities if after returning you write a report and record a short video on your stay and share your experience with other EPSEVG students in an information session on mobility programmes.

  5. EPSEVG mobility survey

    From the International Relations office we will send you a survey about your mobility that will help us to know some details of your experience and to improve our service.

  6. Erasmus+ grant recipients

    If you received an Erasmus+ grant, you will be sent a link by e-mail at the end of your period of study abroad so that you can take a final language test and fill in the Erasmus+ mobility survey.